How to burn a CD for Quickbooks Backup

by Pennee Struckman

Using CD's as storage for your QuickBooks back-up is very efficient. Cd's hold up to 600 megabytes of data, and the company files from QuickBooks can grow quite large. Formatting is an older term, and applies to floppy disks and hard drive disks. The accurate term for a back-up on a CD is called burning a CD. In the versions Windows XP and higher, Microsoft has this function within the operating system.

Using Windows XP


Choose "File" from the main menu in the QuickBooks program.


Choose "Save Copy Or Backup" from the drop-down menu.


Choose "Backup Copy" from the prompt that display and choose "Next".


Choose "Local Copy" from the displayed prompt and choose "Next".


Choose "Save It Now" and choose "Next".


Choose "Save" at the displayed prompt. In Windows XP, the folder name is "CD Burning". Your company file name will be shown in the File name box, but with the extension QBB.


At the next prompt "Save to CD/DVD" choose "Burn Now". Windows XP will display a the CD Writing Wizard. You can enter a name for the CD, or just choose "Next".


Windows will prepare the CD for use, then save the backup of QuickBooks to the CD. Choose "Finish" when the Windows process has completed.


  • check Windows Vista and Windows 7 have similar procedures that will display after you have chosen the backup procedure from QuickBooks.

Items you will need

About the Author

Pennee Struckman has been actively writing in business for 20 years. She has been published in "Real Estate Experts" magazine and the books "Dawn of Silence," "Best Poems of 1997" and "Best Poems of 1998." Struckman holds a B.S. in business, Suma Cum Laude, from Columbia College. She majored in accounting and minored in computer science.

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  • photo_camera cd's image by Dianne Burridge from