How to Organize Files on a Macbook Pro

by Julius Vandersteen

When you do work with a MacBook Pro, a laptop made by Apple, you may start accumulating a large number of various types of files. For example, you might create several new spreadsheets every month to keep track of different projects; write multiple memos to employees, vendors and suppliers; and download images from manufacturer sites as you evaluate new products. By default, files that you download from the Internet will appear in your "Downloads" folder, and new documents that you create will be saved in your "Documents" folder. To gain better control over your files and your workflow, you can organize them on your MacBook Pro.

Make a list of the different types of files you routinely create, download and use on your MacBook. For example, you might have hundreds of invoices, spreadsheets and memos that you need to read and review on a regular basis. You might receive resumes that you want to review for different jobs you need to fill, such as janitor, clerk and driver.

Click "File" from the menu at the top of the MacBook Pro's screen, and then click "New Finder Window" to open a window on your desktop. Repeat this twice, so you have three open windows.

Click on "Documents" in the Sidebar, the left pane of the first finder window, to view the contents of your Documents folder.

Click on "Downloads" in the sidebar of the second finder window to see the files you've downloaded.

Click in the third finder window. Click "File," and then click "New Folder" to create a new folder. Type a name for the new folder, such as "Invoices." Create another folder, and name it "Incoming Resumes."

Click and drag on all the invoice files in your Documents folder to select them, and then drag them into the new "Invoices" folder.

Double-click on the "Incoming Resumes" folder to open it. Click File," then click "New Folder," and then type a name, such as "Janitor Resumes." Repeat this procedure to create additional sub-folders, such as "Driver Resumes" and "Clerk Resumes."

Click in your "Documents" folder or other folder where you have been saving all incoming resumes. Press the "Apple" key on the keyboard while clicking on each of the janitor-oriented resumes to select them, and then drag them into the "Janitor Resumes" folder. Repeat this process to move other resumes into their respective folders.

Drag a folder, such as "Invoices," into the sidebar of any Finder window to create a shortcut to it. Now you can click on "Invoices" in the sidebar of any Finder window to open it. You can click on any item in the Sidebar to drag it up or down to change the order. For example, you might put "Invoices" near the top, and place "Restaurant Menus" at the bottom if ordering lunch is a lower priority than processing invoices.

About the Author

Julius Vandersteen has been a freelance writer since 1999. His work has appeared in “The Los Angeles Times,” “Wired” and “S.F. Weekly.” Vandersteen has a Bachelor of Arts in journalism from San Francisco State University.

Photo Credits

  • photo_camera Justin Sullivan/Getty Images News/Getty Images