How to Print Small Envelopes With Microsoft Word

by Joanne Mendes

Microsoft Word has a Mail Merge option that allows you to print addresses on envelopes. Mail Merge comes pre-programmed with many of the most common envelope sizes with the smallest size being 3-5/8 x 6-1/2 inches. However, sometimes you may need to print smaller envelopes, for instance, when sending out invitations or thank you cards. To print smaller envelopes, you will need to create a custom-sized setting in Word’s Mail Merge before you can print the envelopes.

1

Open Microsoft Word. In Word 2007, click the “Mailings” tab. In Word 2002 and 2003, click the “Tools” tab and select “Letters and Mailings.” Click “Mail Merge Wizard” in Word 2002, “Mail Merge” in Word 2003 or “Start Mail Merge” in Word 2007.

2

Click “Envelopes” and hit “Next: Starting Document.” Click “Change document layout” and choose “Envelopes.” Select “Custom Size” from the envelope size drop-down menu. Enter the width and height of your envelope and click “OK.”

3

Click “Next: Select Recipients.” Choose a list that you have already created, recipients from your Outlook contacts or create a new recipient list. Click “OK” when you have finished choosing your recipients and click “Next: Arrange your envelope.”

4

Click “Address Block” and choose a layout for the recipient address. Click “OK.” Click on the top left-hand corner of the envelope layout and type in your return address.

5

Insert the envelopes into your printer feed, face-side up, with the area where the return address will be printed facing down into the printer. If you have trouble with positioning the envelopes, click “Envelopes” in the “Create” section and select “Printing Options.” You will find a picture showing you how the envelope should be positioned when inserted into the printer. Adjust the printer’s feed bars so that the envelopes lay flat and snug in the feed.

6

Click “Finish and Merge” to begin printing. Select “Print Documents.” Select “All” and click “OK.” Click “OK” to begin printing your envelopes.

About the Author

Joanne Mendes has been professionally writing since 2007 and began specializing in education topics in 2009. She holds a bachelor's degree in English from St. Mary-of-the-Woods College and a master's degree from Chatham University.

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