How to Reduce File Size in Adobe

by Matthew Caines
Use the "Save As" option to downsize most of your Adobe files.

Use the "Save As" option to downsize most of your Adobe files.

Whether it's Adobe Photoshop, Acrobat or InDesign, there is always a way to reduce the size of your output files. Downsizing a file in an Adobe program is almost always done with the "Save As" command or by using the program's file optimizer. If you have a set of important documents or images to send online, then downsizing your PDFs and files will mean you can transfer them via email without any fuss or fail.

Overwrite a previously saved file with the same name and Adobe Acrobat will automatically attempt to rewrite the document as efficiently as possible. Also, by default, Abode primes PDFs for web viewing when you select the "Save As" option; this means the file will be faster to load and therefore much smaller in size.

Downsize your Adobe InDesign PDFs by changing the export values of the document. Select the "Export" command in the File menu and then choose a name for your file. Press the "Save" button and the program will automatically open an Export Adobe PDF window. Click on the drop-down "Preset" menu at the top of the window and select the "[Smallest File Size]" option; this is a web-enabled PDF that strips and compresses the file of all unnecessary display elements.

Reduce the size of your Adobe Photoshop files by using the "Save for Web & Devices" option in the File menu. Click the option and a new window will open displaying an original and live copy of the image. Beneath each image is the file size. Use the control panel on the right of the Photoshop window to alter the file size. Choose to export the image as a GIF or JPEG and change the "Quality" value to a level that makes the file a desired size. However, keep an eye on the live image and ensure that the picture quality is not sacrificed with the size.

Reduce Adobe PDF file sizes by un-embedding fonts. Embedded fonts are often a default on some Adobe files and take up a lot of file space. They are used to ensure that whichever PC receives your file can read and display the font correctly. Un-embed any fonts that are likely to be already installed on your recipient's PC, such as any Microsoft Word fonts. Remove all the fonts if you are really looking to save space, because even if the other PC cannot display the font, Adobe will simply select another default option.

About the Author

Matthew Caines began writing and editing in 2008 and has since gained valuable experience in the publishing industry working for national publications such as "The Guardian," "Sartorial Male," "AREA Magazine," "Food & Drink Magazine," "Redbrick Newspaper" and "REACH Magazine." He has a Bachelor of Arts in history from the University of Birmingham, U.K.

Photo Credits

  • photo_camera Hand on Mouse - Using the Computer image by evillager from