How to Create an Employee Log in Visual Basic

by Contributor

Making your own employee log in Visual Basic is not necessarily difficult. Visual Basic is an object-oriented programming tool, and you can create an interface that is easy for your employees to use and will show you a list of logins and logouts, perfect for the shift system used by most American businesses.

Create your Visual Basic interface. Draw a form, and on that form, include the following: a display clock, a set of "Clock In" and "Clock Out" buttons and a button array or drop-down box containing names of employees. If you have a limited number of employees (about 20 or fewer), you could make a button for each name. An employee would just click on his name to log in or out. A drop-down box is also easy since the employee would just choose her name from the list.

Program your "Clock In" and "Clock Out" buttons using a Visual Basic "time" command. Work out a simple function called "clock-in" and a function called "clock-out" that will call up the current time in hours, minutes and seconds when an employee clicks on the appropriate button.

Make your clock-in and clock-out functions write to a text file. Call your text file something like "EmployeeHours." Then use Visual Basic commands like Open "EmployeeHours" as File #1 for Append to get the employee name and clock-in/clock-out time to appear in the text file so that you can read it later.

Create additional features such as warning messages. You can use more complicated functions that figure out chronological relationships to tell your employees if they have clocked in/out incorrectly. For example, if the mid-day employee clock-in is less or more than 30 minutes from their last logout, the error message can say, "A lunch break should be one half-hour." These commands will help your employees navigate the clock-in/clock-out system.

Compile your application. Check for errors, then run a compile and make your application into an .exe file and load it onto a workstation. Do some test runs to see how the system works.


  • close Bugs can and will exist. Although your employee log doesn't have that many abstract variables, and that cuts down the potential for runtime errors, there is still the possibility that the file-reading or other aspect may crash your program. Use Visual Basic's debug system to catch these before you start using the program.
  • close Although your employee log will be useful and easy, it won't have much security. Assess the issue of tech-savvy staff who may misuse the program when deciding whether to introduce this system into your workplace.