How to Write an Addendum to an Emailby Todd Bowerman
When writing an email, it occasionally becomes necessary to add information that expands upon the main themes offered by the message. Whether you are elaborating on a spotty work history in an emailed resume or attempting to explain specific concepts in a message to co-workers, adding an addendum can help you make your message more thorough without lengthening the main body.
Write your email as you normally would. Put as much information is necessary in the main body, and sign the email with your name and contact information.
Add a separate section to the email below your signature. You can use a few spaces, or draw a line with hyphens to help highlight the separation.
Title the addendum “Addendum - [SUBJECT].” This helps him determine if the addendum is relevant to his interests.
Use the addendum space to further explain important parts of your message. For example, if you have a gap in your work history due to injury or illness, you can write a quick explanation in your addendum. If there are subjects in your mail that require deeper thought, an addendum is a good place to put additional questions for recipients. The addendum is for expanding upon your initial message, so write what works.
- Addendums are not for arguing -- use the space for a factual explanation that expands on information in your main body.
- You can send an addendum as a separate email if necessary; just add the word “Addendum” to the beginning of the original subject line.