How to Turn Off Outlook's Email Notification Settings

by Filonia LeChat

Corralling all of your emails, calendar appointments and tasks into one electronic organizer such as Microsoft Outlook has its benefits, but some of Outlook's default settings can get distracting. To alert you of an incoming email or upcoming event, Outlook provides desktop notifications. You can disable these notices quickly, without any risk to losing the actual message or meeting, and you'll be able to continue on with your work without interruptions.

Step 1

Open Microsoft Outlook. Click the "File" tab.

Step 2

Click the "Options" link and the "Outlook Options" window opens.

Step 3

Click the "Mail" link in the left-side pane. Scroll down to the "Message arrival" section.

Step 4

Uncheck all of the boxes under the section -- or pick and choose. The main box to uncheck is "Display a desktop alert," which is the pop-up notification that appears in the bottom-right corner of the screen and fades after a few seconds.

Click the "OK" button to close the "Outlook Options" window and return to Outlook.


  • When you set calendar appointments -- or other people invite you to meetings -- you can disable those appointment notifications as well. Double-click any appointment to open the "Event" window. Pull down the "Reminder" menu on the ribbon. Click "None."

About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

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