Step-by-Step How to Scan Documents

by Juderson Jean-Baptiste
Thomas Northcut/Photodisc/Getty Images

Scanning machines allow you to preview photos and documents on your computer. You will then be able to edit the documents you have scanned. This saves you a lot of time because you do not have to retype the documents into the computer. Windows operating systems have a built-in scanning and faxing utility. Before scanning, make sure the scanner is on, and the document is inside the scanner.

Step 1

Click the "Start" button.

Step 2

Click "All Programs."

Step 3

Click "Windows Fax and Scan."

Step 4

Go to the "Toolbar," and click "New Scan."

Step 5

Click the "Profile" list, and select "Photo."

Step 6

Click "Preview" to see what the document will look like.

Click "Scan" to start scanning the document.


  • You will need Optical Character Recognition (OCR) software to edit the text in the documents.
  • You can edit the photos with any photo editing software.


Photo Credits

  • Thomas Northcut/Photodisc/Getty Images

About the Author

Juderson Jean-Baptiste has been a professional writer since 2009. His main objective is to provide intuitive and insightful health and tech guides. He has contributed to various publications online, and he is currently the senior editor of

More Articles