How to Send a Bulk Email Using Outlook

By Charlotte Mission

i Image courtesy of Microsoft

Sending bulk email through Outlook can be achieved a couple of ways. One way is to put all the email addresses in the “Bcc:” field. Although this is a simple process, having a lot of bcc recipients may set off spam flags. In addition, email providers often set limits to the number of recipients to whom you can send one email. A better method is to use the Mail Merge option. In addition to avoiding spam filters and recipient restrictions, using the mail merge function allows you to send bulk email with the individual recipient’s name and email address in the “To:” field, giving the message a personal touch.

Step 1

Click the “Contacts” icon.

Step 2

Press and hold the “Control” key and click the contacts you want to include in the bulk email. You can also press “Control-A” to select all the contacts on the list. Click the mail merge icon when you’re done.

Step 3

Click the “Only Selected Contacts” bubble, and then select “E-mail” from the “Merge To:” drop-down box.

Step 4

Enter the subject line in the text box and click the “OK” button. Word launches and opens a new mail merge document.

Step 5

Type your email message.

Step 6

Click “Finish & Merge,“ select the “Send E-mail Messages” icon and click the “OK” button in the confirmation dialog box to send the email.