Saving Slides as Handout in PowerPoint
By Steve McDonnell
Microsoft PowerPoint automatically creates a handout version of every presentation you develop in PowerPoint. The handout version contains from one to nine slides, arranged horizontally or vertically, on a single page. You can print this version for members of your audience to throw out and misplace after the presentation -- or you can give them a saved version of the handout by exporting the presentation in Handout format either as a PDF file or an XPS document.
Launch PowerPoint. Click "File" and "Open" to open your presentation. Locate the file in the selection box, click to highlight it, and then click "Open."
Click "View" and "Handout Master." Adjust the layout and formatting for your handouts as appropriate.
Click "File | Save & Send | Create PDF/XPS Document | Create PDF/XPS" to export and save your document as either an Adobe PDF file or a Microsoft XPS document.
Click the "Options..." button. In the Publish Options section of the screen, under the "Publish What" heading, click the selection and change "Slides" to "Handouts."
Select the remaining options such as the number of slides per page, slide order, framing and whether to include hidden slides and comments. Click "OK" to save your selections.
Click "Publish" to export the presentation. Click the "Save as Type" box and select either "PDF" or "XPS" for the file format. Navigate to the folder on your hard drive where you want to save the file, enter a filename for the document and click "Save."
Steve McDonnell's experience running businesses and launching companies complements his technical expertise in information, technology and human resources. He earned a degree in computer science from Dartmouth College, served on the WorldatWork editorial board, blogged for the Spotfire Business Intelligence blog and has published books and book chapters for International Human Resource Information Management and Westlaw.