Saving an Outlook 2010 Calendar as a PDF

by Kathryn Hatashita-Lee
Comstock Images/Stockbyte/Getty Images

Adobe Acrobat enables you to save your Microsoft Outlook calendar as an editable PDF file (see link in Resources). Install Acrobat to add the Adobe PDF option to Outlook’s print commands. Outlook also provides a variety of layouts, such as Daily Style or Tri-Fold Style, that you can use for the calendar. You can make changes to the PDF with Acrobat, and email it to your colleagues for their review and feedback.

Step 1

Download and install Adobe Acrobat.

Step 2

Click the preferred calendar in the My Calendar’s section on Outlook’s sidebar.

Step 3

Click the "File" tab on the command ribbon, and select "Print" in the sidebar to preview your calendar.

Step 4

Click the drop-down list in the Printer section, and then select "Adobe PDF" (see References 1).

Step 5

Select the preferred calendar style in the Settings section. For example, click "Monthly Style" or "Calendar Details Style" to update the layout (see References 2).

Click "Print" to open the Save PDF File As dialog box. Enter the calendar’s filename. The Save As Type field will display "PDF files (*.PDF)." Click "Save." Adobe Acrobat will launch, displaying your Outlook calendar as a PDF document.


  • Information in this article applies to Adobe Acrobat XI Pro. It may vary slightly or significantly with other versions or products.


  • Click the Adobe Acrobat icon on your desktop to view your calendar’s filename in the Open a Recent File section. Click your calendar's filename to open the PDF window, and then click the "Tools" tab to access the options in Content Editing, Pages and other sections to edit the document.
  • Click the "Sign" tab on the PDF window to enable you or your colleagues to enter text, or digitally sign your calendar.
  • Click the "Comment" tab on the PDF window to insert symbols, such as sticky notes or arrows. The Review section enables you to share this calendar or track reviews.


Photo Credits

  • Comstock Images/Stockbyte/Getty Images

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