How to Put a Document in an Icon on the Desktop

By B. Steele

Saving files and shortcuts to the desktop provides quick access to important files.
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Placing documents on a Windows desktop, whether as shortcut icons or actual saved files, provides a convenient way to keep frequently-accessed files at your fingertips. The Windows desktop is technically a file folder, which means you can save files to it (which appear on the desktop as icons), or create shortcuts to files located elsewhere. Before deciding whether to save the file itself or just a shortcut, understand that your desktop is part of your user folder. This means that other user accounts on your computer--aside from ones with administrative rights--cannot access any files you move or copy there.

Click the "Start" icon in the Windows task bar, and then click "Computer." If you are using Windows XP, click "My Computer" instead of "Computer."

Double-click the drive containing the document for which you want to create an icon, and browse to find the file.

Right-click the file, and click "Copy."

Right-click on an empty space on your desktop, and click "Paste Shortcut." If you want to copy the actual file here, click "Paste" instead.