How to Print on Stationery

By Pamela Charboneau

Most printers can accommodate stationery.
i paper feed image by Glenn Jenkinson from

Stationery can come in many sizes, shapes and weights. Despite these variables, there are ways to print on it, regardless of the printer used. Most printers are designed to print on 8-1/2 by 11 paper, with adjustable guides to accommodate larger or smaller sizes. Printing programs, such as Microsoft Word or Notepad, offer printing options that help the printer adjust to the stationery variables.

Measure the stationery on which you want to print.

Open the print preference window by clicking on the "File" option if you are using Notepad. If you are using Word, click on the Office Button in the upper left corner.

Choose the "Print Setup" option if you are using Notepad. Choose "Print," then the Properties button, if you are using Word.

Click the down arrow to the right of the "Size" field in Notepad and choose the size of your stationery. If your paper size is not listed, choose the "Custom" option. Click the "Printer" button in the bottom right of the window. Choose the margin distances in the fields provided. Margin distances are based on the design of your stationery. If there is a design along the left side of the stationery that is 1" wide, set your left margin to be at least 1-1/2" wide to avoid printing on it. Standard margins are 1", but can be less or more, depending on the size of your paper. The minimum margin size should be no less than 1/2". Click "OK" when finished.

If you are using Word, click on the "Basic" tab in the "Properties" window. Choose your paper size by clicking the down arrow in the "Size" field. If your paper size is not listed, choose "Custom." The paper size should be "Same as Original Size" or "Custom." Click "OK" to exit the Properties window, then "OK" again to close the Print window. Choose the Page Layout or Edit window. Choose Margins and enter the margins you would like to use. The instructions for margin settings in Notepad are the same for MS Word. When completed, return to your document.

Place your stationery in your printer. Depending on the printer you are using, you will need to determine whether to place it face up or face down. Adjust the guides so they are snug against the paper, but not too tight.

Click on your Office Button in the top left corner of your Word screen and choose Print or choose File and Print from the menu, depending on your version of MS Office or Notepad.