How to Print the Microsoft Outlook Calendar

By Ken White

The calendar in Microsoft Outlook lets you add and track appointments and keep a record of your daily activities. You can set up recurring events and create meetings -- complete with emailed invitations to the meeting -- within the calendar. Outlook can also notify you, using a pop-up window and sound alert, before an event is due to begin. If you need a hard copy of an Outlook calendar, you can either print out a blank calendar or a calendar containing your appointments, meetings and other events.

Print a Blank Calendar

Step 1

Open Microsoft Outlook. Click "Calendar." Click the "Home" tab.

Step 2

Click "Open Calendar" and select "Create New Blank Calendar." Type a name for the folder in which you want to store the new calendar. Click "Calendar," then click "OK."

Step 3

Click the check box next to the new calendar in the "My Calendars" list. Click "File," then "Print."

Step 4

Click the print style you want to use for your calendar. Outlook displays a preview of each style when you click it. When you have found the style you want, click "Print Options."

Step 5

Click "Page Setup" to format the calendar printout. Click "OK." Enter a start and end date if you want to print out only a specific portion of the month. Click "Print."

Print a Calendar With Events

Step 1

Open Microsoft Outlook. Click "Calendar."

Step 2

Click "File," then "Print." Select a style for your calendar printout. Click "Print Options."

Step 3

Select a layout for your printed calendar from the "Layout" drop-down menu. Use the "Tasks" drop-down menu to include specific tasks in the printout. Click "OK."

Step 4

Enter "Start" and "End" dates if you want to limit the calendar to a specific range of days. Click "Hide Details Of Private Appointments" if you do not want to print appointments or events you have marked as private on the calendar.

Step 5

Click "Preview" to see a preview of the printed calendar. Click "Print Options" and make any necessary adjustments. "Click "Print."

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