How to Make a Calendar on a Mac

by Bill Brown

The Mac includes software for creating your own calendar. The iCal program gives you the tools to make and customize a calendar and even create multiple calendars for different uses. Tools for color coding and other formatting help distinguish different activities, such as soccer practices and conference calls. You can view your calendar by daily, weekly or monthly schedules and share it either by printing it out or publishing it to the Internet so others can see it.

Open iCal by clicking on the calendar icon on the Dock.

Click on "File" at the top of the screen and then "New Calendar" to create a new calendar. You will see the new calendar listed as "Untitled" in the sidebar of the iCal window. Click on it to rename it.

Click on the new calendar name (if it is not still highlighted) and press "Command" and "I" to open the information window for the calendar. You can select a color for the calendar and also put in a description if you wish. You can change the name of the calendar at a later date in this window if you wish.

Press "Command" and "N" to create a new event for the calendar. A window will pop up, and you can put in information about the event, including title, notes and a website (URL) address if it is related to the event. You can also set alarms to remind you of the upcoming event.

Change the view of the calendar to daily, weekly or monthly by clicking on the appropriate buttons at the top of the calendar.

Print your calendar by pressing "Command" and "P" to open the Print window. Select whether you want to print a daily, weekly or monthly calendar. You can also choose what period of time you want to print and the paper size. Custom-formatted paper sizes are available for common daily organizers and date books.

Publish your calendar to the Internet if you have a MobileMe account or a private Web server by clicking "Calendar" at the top of the screen, followed by "Publish." You will be prompted choose to publish the calendar to your MobileMe account or private server, as well as what items of the calendar you want to publish. If you have multiple calendars, such as for your band or for work, you can publish each individually.

Add calendar subscriptions to your calendar by clicking "Calendar" and "Find Subscriptions." You need Internet access at the time you use this tool. You are directed to a website that has a host of user-created calendars that you can subscribe to, such as calendars for holidays or for your favorite sports team's schedule. Select the one you want and it will appear in the sidebar of the iCal window. These calendars cannot be edited.

About the Author

Bill Brown has been a freelance writer for more than 14 years. Focusing on trade journals covering construction and home topics, his work appears in online and print publications. Brown holds a Master of Arts in liberal arts from St. John's University and is currently based in Houston.

Photo Credits

  • photo_camera calendar image by Aleksey Bakaleev from Fotolia.com