How to Make an Appointment Calendarby Louise Balle
In the past, we used printed calendar books and date books to set up appointments and keep track. While these are still useful, they're difficult to update and maintain. People who are virtually tethered to their computers for the most part of a day find it much easier to set up a computer-based appointment calendar that displays dates and events onscreen in a convenient format. You can buy an appointment calendar program like ACT!, but there's a similar program available for free from Google.
Go to the Google Calendar (see a direct link below in Resources). Click "Create an Account" to sign up for a Google account and then log into the system. (If you already have a general Google account, you can use that login ID to sign in.)
Select the date that you would like to add information to on the mini calendar. You can also select an entire week to view by double-clicking the first day of the week (Sunday).
Find the column that corresponds with the day to which you need to add appointment or event information. Scroll down the rows and find the appropriate time, and then double-click the box that meets at your desired date and time.
Enter in a short description of the appointment. For example, "Meeting with Tom." Press "Create Event" and your appointment is set. Repeat this process to book all of your upcoming events into your new appointment calendar.
Use the "Quick Add" feature (located to the top left of the calendar) to book an appointment quickly. Just type in the name of the event, the time, and then either the day or a phrase like "next Monday," "tomorrow" or "Saturday." Google Calendar will determine what you mean and book in the appointment automatically.
- check You can also sync your Google appointment calendar with your Microsoft Outlook program, your cell phone or PDA, Apple iCal, and/or Mozilla Sunbird. Syncing means that when these programs and devices are updated, your Google Calendar will be updated as well. Click "Settings" at the top right of your calendar to change your options. For instance, you may want to have your calendar listed without the weekends showing, the times displayed in military format (14:00 instead of 2 p.m.), or view your calender as an entire month or year. In addition to your own calendar, you can also view the calendar of your friends and family (as long as they also have a Google Calendar account). Select "Add" under "Other Calendars" to find another person's Google Calendar. You need permission from the other party to view her details, and vice versa for colleagues and friends who want to see what you have on your calendar.