How to Transfer Work From Word to Gmail

By Alan Sembera

Many companies will not accept resumes sent as email file attachments.
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There may be a time when you need to send a Microsoft Word document through your Gmail account. But there's no way to "open" a Word document in Gmail. One option is to send the Word file as an email attachment, but many companies will not accept email attachments due to virus concerns. Instead, you can simply copy and paste your Word document into a Gmail message. Gmail supports a wide range of formatting, such as text color, font size, bullet lists and indented passages. These will transfer from Word with reasonably good fidelity.

Open your document in Microsoft Word.

Select the portion of the document you want to include in your email. You can select the entire document by pressing "Ctrl-A" on the keyboard. To select part of the document, hold down the left mouse button while you drag the pointer over the text you want to include in the email. Release the mouse button when your selection is complete.

Press "Ctrl-C" on the keyboard to copy the highlighted text. Alternatively, you can right-click your mouse and select "Copy."

Log in to your Gmail account and press the "Compose" button to begin a new email. Enter the recipient's email address and the subject in the "To" and "Subject" fields.

Click anywhere on the message composition area. A blinking cursor will appear.

Type "Ctrl-V" on the keyboard to paste the Word document into Gmail. Alternatively, you can right-click your mouse and select "Copy."

Review the text to make sure the formatting is correct and make any adjustments as needed.


If the person getting your message uses a different email program, the text from the Word document may not retain all of its formatting when they view the message. One approach to resolving this problem is to remove all formatting from the message and send it in plain text. Click the "plain text" option in Gmail before sending the message.


Advanced formatting may not be supported within a Gmail message. If formatting is important, consider saving your Word document as a PDF or another file format that you can send as an attachment.