How to Transfer PowerPoint Outlines Into Word
By Shawn McClain
A Microsoft PowerPoint 2010 presentation that you create for your business can include many pieces of information that you might want to use in another format. You can use the program's built-in functions to take the outline of your presentation and use it in a Word 2010 document, allowing you to use Word's superior document creation tools to craft the information to your liking. The process you use for moving your PowerPoint outline over to Word will depend on whether or not you just need the text of the outline in the document, in which case you would use the "Create Handouts" feature, or whether you need a functioning outline that you can edit as such, in which case you'll need to copy the information over one slide at a time.
The Create Handouts Feature
Click "File" in the top left corner of your PowerPoint 2010 presentation. Select "Save and Send" from the list of options that appear on the left side of the screen.
Click "Create Handouts" under the File Types heading, then click the "Create Handouts" button that appears on the right side of the screen. A new window will open up.
Click the radio button next to "Outline only," then click "OK." A new Microsoft Word 2010 document will open up and display the outline for your entire presentation. You can edit the words themselves, but cannot change the ranks of the individual outline items.
Manually Copying an Outline
Select the first PowerPoint slide containing an outline that you want to move into Word.
Click anywhere within the text of the current slide, then press "Ctrl" and "A" to select the entire outline.
Press "Ctrl" and "C" to copy this outline to the clipboard.
Open up a new Microsoft Word 2010 document, or open up an existing document and place the cursor where you want to add your PowerPoint outline. Press "Ctrl" and "V" to paste the information to Word.
Bring your PowerPoint presentation back up and copy the information from another slide, then return to your Word document, place the cursor directly below the outline you already pasted in, and press "Ctrl" and "C." The program will automatically attach the new outline to the old, creating a single outline which you can manipulate just as if you created the outline in Word in the first place. Repeat this entire process for every piece of information you want to move from PowerPoint to Word.
Shawn McClain has spent over 15 years as a journalist covering technology, business, culture and the arts. He has published numerous articles in both national and local publications, and online at various websites. He is currently pursuing his master's degree in journalism at Clarion University.