How to Synchronize Tasks on an IPhone
By David Weedmark
Updated August 23, 2018
If you would like to use your iPhone to keep track of daily tasks or to-do lists, there's no reason to enter them again in Microsoft Outlook. While Microsoft Office tasks are called "Reminders" on the iPhone, you can sync these so the same list appears on both the iPhone and your computer. If you have an Outlook.com account, you can sync iPhone reminders to it. If you use Microsoft Office on your computer, you can sync it to your iPhone using iCloud.
Synchronizing With Outlook.com
Tap "Settings" on the iPhone Home screen. Scroll down the screen and select "Mail, Contacts, Calendar." Select "Add Account" and then tap "Hotmail."
Enter your Outlook.com email address and password in the appropriate text fields then tap the "Next" button.
Tap the "Reminders" button to turn it to the "On" position. A dialog window opens, asking you to keep your iPhone reminders on the iPhone or delete them. Whichever you choose, a second dialog windows opens asking you to confirm your choice.
Tap "Save" after confirming your choice. The iPhone now syncs with your Outlook.com tasks.
Synchronizing With Outlook on Your PC
Launch "Settings" on the iPhone and select "iCloud." Follow the on-screen instructions to create an iCloud account with your Apple ID, if you haven't done so yet.
Tap the "On/Off" button beside "Reminders" to sync Reminders with iCloud. The iPhone reminders are synced with iCloud.
Download and install the iCloud Control Panel for Windows. (See Resources for the link.)
Launch the iCloud Control Panel for Windows and sign in using the same Apple ID you used on the iPhone.
Click the "Mail, Contacts, Calendars & Tasks" check box to select this option. Click "Apply." Outlook tasks and iPhone reminders are both merged with iCloud, which syncs to both the iPhone and your computer.
Information in this article applies to the Apple iPhone with iOS 6.1. It may vary slightly or significantly with other versions or products.
A published author and professional speaker, David Weedmark has advised businesses and governments on technology, media and marketing for more than 20 years. He has taught computer science at Algonquin College, has started three successful businesses, and has written hundreds of articles for newspapers and magazines throughout Canada and the United States.