How to Sign on Behalf of a Corporation

By Kathryn Hatter

Your signature may represent your corporation on correspondence.
i Photodisc/Photodisc/Getty Images

When you represent your corporation in an official capacity, you may make agreements or present information. In conjunction with this communication, your signature will identify both the corporation as a whole and you as an individual representative. Your signature also certifies and binds the document as an official document from the corporation. When you sign on behalf of a corporation, follow protocol to make it a proper signature block.

Offset the entire signature block from the rest of the document by skipping one or two lines. Place the complete name of the corporation on the first line of the signature block.

Skip one line and place the word: “By:” and then place an underscore line that will contain your written signature.

Place the word “Name:” and then add your complete typewritten name, as you will sign it.

Add your title beneath your typewritten name by placing the word “Title:” and then writing out your official title within the corporation. For example, if you are a vice president of media, place the words “Vice President of Media” on the line.

Sign your name in pen on the underscore line before delivering or using the document.


Justify the signature block at the left margin or start each line at the center of the document.