How to Send a Fax Through Outlook

By Lisa Hope

Sending a fax through Outlook can save you time, money and paper.
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Faxing documents through email using Microsoft Outlook cuts unnecessary costs on supplies, promotes a greener business and saves time. Once your Outlook settings are configured correctly, emailing faxes is no different than sending a regular email. You must have an account with an Internet fax service to send faxes through Outlook.

Click the "File" tab and mouse over "New," and then click "Fax." If this is the first time you're using Fax Services, Outlook directs you to the website to sign up with a fax service provider. Follow the instructions to sign up, and then open Outlook and click "File," "New" and "Fax" again. If you already have a service provider, a new mail message opens automatically. Attach the document you want to fax.

Fill in the Fax Recipient, Fax Number and Subject fields. You can use a contact from your address book.

Select the options you want in the Fax Services pane.

Enter the information for your cover sheet in the body of the message.

Make sure Outlook is still open and click "Send."


You must have Outlook and Word installed to use the fax service. Outlook must be open when you click "Send." If Outlook is closed, the fax will be stored in your Drafts folder.


Information in this article applies to Microsoft Outlook 2003. It may differ slightly or significantly with other versions or products.