How to Run a Printer As Administrator

By B. Steele

To have admin access to a printer, you must be granted explicit or implicit rights to it.
i Ryan McVay/Photodisc/Getty Images

In order to perform administrator-level functions on a printer such as deleting print jobs, managing drivers or changing printer attributes, your Windows account must have “Manage Printers” and “Manage documents” access to the printer. By default, all Windows accounts in the local administrator group on your computer are granted this access to any local printer you set up. If your account is not a member of the local administrator group or you otherwise do not have requisite access, someone with the appropriate access will need to grant it to you.

Ask someone with local administrator access to log in to your computer. Alternatively, if you have access to the computer’s main administrator account (usually named Administrator), you can log in with that account.

Click Start and “Devices and Printers.”

Right-click the printer, select “Printer Properties” and click the “Security” tab.

Click your account name under Group or User Names and check the box under the “Allow” heading next to “Manage this printer” and “Manage documents.” If your account name is not in the list, click the “Add” button, type your Windows username in the field, click “OK” and add the groups mentioned previously.

Click “OK.” The next time you log into your Windows account, you’ll have administrator access to your printer.


If you have multiple security groups set up on your local computer to which you have membership, make sure that none of those groups (if listed in the Security tab) have any box ticked under “Deny,” as this will supersede any access granted to your individual account.