How to Reply Inline With Gmail

By David Nield

Email is an essential tool for businesses, enabling instant external and internal communication between contacts across the office, country and world. With its fast operation, customization options and powerful filter controls, Gmail is an appealing choice for a company email platform. The Web-based service includes a number of useful features for replying to messages, such as the ability to reply inline within the text of the original email.

Log in to Gmail and click the message you wish to reply to. Click the "Reply" button, which is a black arrow pointing to the left and located at the upper-right corner of the message. Alternatively, click inside the "Reply or Forward" box under the message.

Click in the part of the message where you would like to insert a reply or use the arrow keys to move the cursor to the correct location.

Press "Enter" to create a new line and type your inline reply. Alternatively, type the response within the body of the original text without creating a new line.

Repeat the process to insert your own lines of text at any position in the original message. More general points can be added at the top or the bottom of the email.

Check you have included the correct recipients in the To field and click the "Send" button to send the message.


Gmail uses plain text or rich formatting for your email reply; it is based on the format of the original message. Use the link directly above the editing window to switch between these two format types.

Inline replies can be hard for the recipient to pick out, so consider highlighting each reply in bold or a different color. Text formatting options are only available in rich formatting mode. Trimming the email to focus only on the parts you have responded to can improve legibility.

If the email has many recipients, use the Reply All option, which is on the Reply drop-down menu, to send a response to all of them. In this situation it's a good idea to mark your inline responses with your name or initials to help keep track of who has said what.