How to Reorder Pages on Word 2007

by Anni Martin ; Updated February 10, 2017

Microsoft Word 2007 is a word processing program, not a publishing or presentation program. In a software programs like Microsoft Publisher or PowerPoint, you can get thumbnails of your document pages so you can reorder them on screen. In Word, you can use several tricks to help you reorder your pages, but there is not a function that allows you to drag pages around a screen so you can reorder them.

Reordering Pages using Cut and Paste

Go to the page you would like to move. Be sure your cursor is at the beginning of the text you would like to move. Press “Shift” plus the “Page Down” button on your keyboard. This should select the text on the page. If part of your paragraph did not get selected, continue to hold down the Shift key and press the down arrow until you select what you want to move. Your text should be highlighted. Release the Shift and Page Down keys. You can also highlight your text to cut and paste by using the mouse and your left mouse button to select the area of text you want to move.

Press the “Control” key and “X” or click on “Cut" (located in the Home tab in the Clipboard section). This moves your text to a holding place in your software. Move your cursor to the page where you want your text to move.

Press “Control” and “V” to paste your text into its new place in your document. You also can click on "Paste" (located in the Home tab in the Clipboard section). If you text is longer than a page, the rest of the document will move to accommodate the text.

Reordering Pages Using Outline

Click on “View” in the toolbar and click on “Outline” in the Document Views options. This brings up an outline of your document. It will have your paragraphs with small dots to the left side. You can drag your paragraphs from one section to another by using your mouse to click, hold and drag.

Click on the bullet(s) to the left of the section you wish to move. Your cursor should change into a four-pointed arrow. Continue to hold your left mouse button while you move your section to where you want it to go. While you are moving, your cursor will change into a double-headed arrow. As you move, you will be able to see a line with an arrow that shows you where the text will move when you release the mouse key.

Release the mouse key where you want the text to move and your text appears. You can also use the copy and paste method mentioned in the previous section to move your text in the Outline view.

Click on the Close Outline View button in the toolbar when you are done to return to your document.

About the Author

Translating technical jargon into everyday English is one of Anni Martin’s specialties. She is an educator and writer who spent over 13 years teaching and creating documentation at the University of Missouri. She holds a Master’s Degree in educational technology as well as Bachelor’s degrees in journalism and political science from the University of Missouri.

Photo Credits

  • photo_camera Jupiterimages/ Images