How to Print Multiple Envelopes in MS Word
By Steve McDonnell
According to Chief Marketer, you can maximize the open rate of a direct mailer by making it appear to be a personal communication to the recipient and sending it in a traditional envelope. Instead of using mailing labels, print the recipient addresses directly on the envelopes using the Mail Merge feature in Word. Use a handwriting font to make the letter seem even more personal.
Launch Microsoft Word. Select the "Mailings" tab, choose "Start Mail Merge" and select "Step by Step Mail Merge Wizard."
Click the radio button to select "Envelopes" as the document type, and click "Next:Starting Document" to continue with the wizard.
Select "Change Document Layout," and choose "Envelope Options." Select the envelope type, and assign fonts for the delivery and return addresses. Click "OK" followed by "Next:Select Recipients."
Provide each contact's address information for the envelope using a file or your Outlook contact list, or alternatively enter the data. Choose "Browse..." to select a file, choose "Select From Outlook Contacts," pick the Contacts folder and then select each recipient from the list of contacts; or choose "Type a New List," enter the contact information and save it to a file. Click "Next: Arrange Your Envelope" when you've loaded your recipient list.
Place the cursor where you want the delivery address to be printed, and click "Address Block." Change the formatting options for the contact information if necessary and then choose "OK." Click "Next: Preview Your Envelopes" to continue.
Scroll through the personalized envelopes using the left and right arrow keys. Choose "Edit Recipient List" and make changes to the contact information as necessary. Select "Next: Complete the Merge" when you're ready to print the envelopes.
Choose "Print" to print the envelopes, or choose "Edit Individual Letters" to create a Word document with the envelopes that you can edit, save and print.
Steve McDonnell's experience running businesses and launching companies complements his technical expertise in information, technology and human resources. He earned a degree in computer science from Dartmouth College, served on the WorldatWork editorial board, blogged for the Spotfire Business Intelligence blog and has published books and book chapters for International Human Resource Information Management and Westlaw.