How to Print File Folder Labels
By Christina Shaffer
Creating a filing system is essential for any business to keep important documentation organized. In addition, it can help you run your office more efficiently. To create file folder labels, use Microsoft Word. The program includes templates for a variety of popular label vendors, including Avery, Staples and Office Depot, and allows you to customize each label on the sheet. If your product isn’t listed in Word, you can create a custom template based on the label dimensions.
Open Microsoft Word.
Click “Labels” in the Mailings toolbar.
Click the “Options” button and select the printer you are using to print the labels. Select the label manufacturer, such as Avery, 3M or Staples, from the Label Vendors drop-down menu. Scroll through the Product Number list and select the file folder label. The product number is printed on the front of the package. If the product number is not listed, click the “New Label” button to create a template based on custom label dimensions.
Check the box next to the “Full page of the same label” option and then click “New Document.” The label template will open in a new document screen automatically.
Click inside of the first label field and the information you want displayed on the file folder label. If the lines separating each label are not displayed, click the “Layout” tab and select the “View Gridlines” option in the Table pane. Repeat this step for each additional file folder label. Use the Font tools in the Home toolbar to customize the style, size and color of the text.
Click the “File” tab and select “Save As.” Enter a file name for the label sheet template you created and then select a destination folder for the file. Click “Save.”
Load the label sheet into the printer. Depending on your printer, the sheet may need to be placed face up or face down. Consult the printer’s user manual to verify the placement. Alternatively, you can load a blank sheet of paper in the printer and print a test page.
Click the “File” tab and select “Print.” Click the “Print” button to print the file folder labels.
Christina Shaffer is a freelance writer based in New Jersey and has been writing arts and entertainment articles since 2005. Her articles have appeared in "Philadelphia City Paper." Shaffer received a B.A. in journalism and gender studies at Rutgers University.