How to Print Bar Coded Address Labels

By John Granby

Print bar coded zip codes on your address labels.
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Starting with Microsoft Word 2007, Microsoft discontinued the option to automatically create bar codes on address labels. This functionality was originally added to enable the use of POSTNET bar codes which were used for bulk mail. The bar codes generated by Word became non-compliant after the USPS changed the standard format and Microsoft chose not to update the feature. Even with this automatic feature removed, it is still possible to manually add a bar coded zip code to your address labels, which can help ensure accuracy when the USPS delivers mail.

Open Microsoft Word and select either an envelope or a label template file that matches the address labels you wish you use for printing.

Enter the text for your destination address into the appropriate location on the template in Microsoft Word.

Press "Enter" so that the cursor is on it's own blank line under the last line in your destination address.

Click Insert | Quick Parts | Fields | BarCode.

Click the check box next to "Bar code is US zip code" and enter the zip code of your destination address.

Click "Ok" and the bar coded zip code is added to your address label.

Repeat steps 2 through 6 for each new address label you wish to create.

Insert your envelope or address label sheet into the printer. Make sure you orientate the envelope or label sheet correctly. If you are unsure, it is best to look at the user guide for your printer model. Each printer may have different requirements.

Click "File" then "Print" and ensure the correct printer is selected from the "Printer" drop-down menu. Click "Print" to print your envelope or address labels.


The information in this article applies to Microsoft Word versions 2010 and 2013. The steps may be different for other versions.