How to Make Labels in Publisher

By Filonia LeChat

Custom labels are an ideal way to get organized, but it can be difficult to find something that best suits your purposes as well as your own personal design sense. Everything you need to make your own labels is included with the Microsoft Office suite’s Publisher program, a desktop publishing and layout program. Take advantage of Publisher’s included templates, which are all customizable, to ensure you’ve got the right dimensions for your labels, then add your own text and graphics.

Start Publisher and click the “Labels” button in the middle of the “Available Templates” screen.

Scroll through the different label types, such as mailing and address labels, CD cases and stickers. Double-click a label template or double-click a label file folder icon and review more choices, double-clicking the one that best suits your needs. You can also double-click one of the blank labels, such as the “30 per page” traditional address label. After a few moments, the template opens in the Publisher window.

Click the main text box on the label, such as the lines of placeholder address text on a mailing label. Type over the highlighted text with your own information. If you do not need a line, highlight it and press the “Delete” key to remove it.

Change the way the text characters appear on the label to customize it more to your preferences by clicking the “Home” tab. Use the font color, font chooser, size and positioning options on the ribbon to format the text.

Click a picture element on the label if you opened an existing template. Press the “Delete” key to remove it. Click the “Insert” tab to add a new picture. Click the “Picture” button to browse to a custom graphic of your own, such as a photograph, and double-click it to add it to the label. Click the “Clip Art” label to search through Publisher’s included collection of pictures and choose one or more images to double-click to add to the label.

Click the “Page Design” tab. Click the “Background” button on the ribbon and scroll through the different designs to give your labels a background color, gradient or design. Note that this works best with plain white labels. Skip this step if you’re printing on pre-printed or colored label paper, or if your template has a background design you’d like to keep.

Click the “File” tab. Click “Save As.” Enter a name for the label sheet and click the “Save” button.


Although Publisher’s work window only shows a single label, most of its templates will be multiplied to fill a page’s worth of labels. For example, if you choose one of the standard mailing or address label templates, you’ll be getting 30 of the same label when you print it, in three columns of 10. To check what your page will look like, click the “File” tab and select “Print.” On the right side of the “Print” window, review the preview screen, which shows your label multiplied to fit the page.