How to Make an Agenda in PowerPoint
By Filonia LeChat
Whether you’re having a small employee educational seminar or a company-wide meeting where your entire workforce will be turning up, let everyone know what’s in the day ahead with an agenda. You can create an agenda in the same software you use for your daily presentations: Microsoft PowerPoint. In PowerPoint, you simply treat the slide workspace like a regular document and can rely on what you already know from building slides to tailor an agenda to your upcoming timeline.
Start PowerPoint and click into the “Click to add title” text box. Type “Agenda” or your preferred title for the agenda, such as “Today’s Business.” Click on the agenda title text box and drag it to the top of the slide, taking care not to drag it off into the gray PowerPoint background.
Click once on the “Click to add subtitle” text box and press the “Delete” key to remove it. You want a regular text box to add the agenda details, not a subtitle text box.
Click the “Insert” tab and then click the “Text Box” button. When the cursor turns into an upside down cross, draw a text box that encompasses the rest of the slide area below the title.
Click into the text box you just added and type the first item on the agenda, such as “Introductions.”
Press the “Enter” key to drop to a new line or press “Enter” twice to give yourself a line of space between lines. Type the first item of business on the agenda, such as “Progress Report.”
Press “Enter” and continue to add agenda line items. Note that as you get to the bottom of the PowerPoint slide, the program will automatically shrink the text size so it all fits in the text box. You can adjust how the text appears later.
Highlight all of the text you just added. Click the “Home” tab and click the “Numbering” button in the Paragraph section of the ribbon, which will add 1, 2, 3 and so forth to the agenda items. You can also click the “Numbering” button’s drop-down arrow to add A, B, C or other formatting to the agenda items instead of numbers. Numbering is optional; you can also use bullets or nothing at all.
Place the cursor at the start of an agenda item that should fall under another, such as “Invoices” falling under “Finances.” Press the “Tab” key. This moves the agenda item one tab stop as well as adjusts any numbering or bullets you added. Repeat for any agenda items that should fall under others.
Click the “Design” tab and hover the cursor over the different items in the Themes section of the ribbon. Notice how the themes affect the font color and size, background and design elements. Click one to apply it to the slide, if desired. You can also use the Home tab’s Font area of the ribbon to change individual text appearance such as font, color, size and placement.
Click the “Insert” tab and select “Picture.” Browse to your company logo and double-click it, then drag it into a blank area of the slide, such as to the right or left of the title. This is optional, but it is a quick way to brand your agenda so the audience knows it is for your company.
Click the “File” tab and select “Save As.” Choose where to save the agenda on your network, type its file name and click the “Save” button.
Making your agenda on a single PowerPoint slide means your audience will be able to view it entirely if it is broadcasted on a screen or on one page in handout form, but it isn’t required. Your agenda may span as many slides as you feel works best. To add new slides to the presentation, click the “New Slide” button on the ribbon. You may also right-click the agenda slide in the slide deck and choose “Duplicate Slide.” When PowerPoint adds a copy slide to the deck, highlight the text on the second slide and type over it with the additional agenda details.
Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.