How to Make a Simple Cover Letter for a Fax

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Fax cover letters not only inform the fax recipient of the nature of the attached document but also provide the recipient with your business contact information. The cover letter doesn’t have to contain a great deal of detail, but you do need to add the fax recipient’s name and number, your contact information, a date, the number of pages within the fax and a short description of the document you are faxing. You can make a simple cover letter using any word processing application.

Using a Word Processing Application

Click “Start,” “All Programs” and the name of your word processing application to launch the program. Click “File” and “New” to create a new document.

Type “To:” and enter the fax recipient’s name. Press “Enter” or “Return.” Type “Fax:” and enter the person’s fax number. Press “Enter” or “Return,” or press the “Tab” key if you want the next entry to remain on the same line. Type “Date:” and enter today’s date or a future date.

Type “From:” and enter your name and business name. Press “Enter” or “Return.” Type “Phone:” and enter your telephone number. Press “Enter” or “Return,” or press the “Tab” key if you want the next entry to remain on the same line. Type “Pages:” and enter the amount of pages you are faxing.

Type “Notes:” and enter a short description of the fax. Press “Enter” or “Return” when you are done entering the description.

Click “File,” “Print” and “OK” to print your fax cover letter. Click “File,” “Save As” and enter a name for the document in the “File name:” box. Press “Enter” or “Return” to save the fax cover letter on your computer.

Using Microsoft Word

Click “Start,” “All Programs” and “Microsoft Word” to open the program. Click “File” and “New.”

Select the “Faxes” icon under the “Office.com Templates” heading. Click the “Standard Format” fax template to access a simple fax cover sheet.

Click the “Download” button to retrieve the template from Office.com. The template will load within Microsoft Word and your computer’s cursor will appear in the “To:” box prompting you to enter the fax recipient’s name. Press the “Tab” key to go to the next field.

Continue entering the fax sheet information and pressing the “Tab” key until you are done entering the “Comments:” information. Click “File,” “Print” and “OK” to print your fax cover letter.

Click “File,” “Save As” and enter a name for the document in the “File name:” box. Press “Enter” or “Return” to save the fax cover letter on your computer.