How to Load an Envelope Into a Canon Printer
By B. Steele
You may have felt that pit in your stomach when you've clicked “Print” to a 20-envelope job, only to realize that you loaded all the envelopes into your Canon printer the wrong way. Printing envelopes adds a professional touch over handwritten ones, and while it may not have seemed so after your botched print job, allowing your printer to address your envelopes saves companies lot of time. Most Canon printers have orientation guides printed on their paper trays, so with a few minutes of preparation, you can load them right the first time.
Make sure the envelope is smooth, flat, and is not ripped in any way.
Go to the Canon website (link in Resources), and download the user manual specific to your Canon model.
Pull down the printer’s paper tray and look for an envelope icon on the tray. This icon will illustrate which orientation the envelope needs to feed into the printer. In most cases, the envelope should go in face-side up, with the flap to the left. If you don’t see an icon, consult your model’s user manual for the orientation.
Slide the paper guiders inward so that they’re flush with the envelope. Make sure they’re not too tight, or the envelope could jam.
If your Canon printer is a large office model, load the envelope into the bypass tray for best results. Using the bypass tray rather than the main tray enables you to print envelopes at your leisure without disrupting other employees who have regular print jobs to send. The bypass tray is usually located on the right side of the printer.
Do not feed pre-moistened envelopes into any printer, inkjet or laser. The tape on the flaps could come off while inside the printer and cause serious damage.
For large jobs, refer to your Canon printer’s user manual to find out the maximum number of envelopes the tray can handle, and do not exceed this number, as a jam could result.
If you have a laser printer, it’s wise to print directly on the envelopes rather than use self-adhesive address labels, which can peel off inside the printer and damage it.
A writer and proofreader since 2006, B. Steele also works as an IT Help Desk analyst, specializing in consumer and business user tech support. She earned a B.A. in English and journalism from Roger Williams University. Steele also holds certifications as a Microsoft-certified desktop support technician, Microsoft-certified IT professional, Windows 7 enterprise support technician and CompTIA A+ IT technician.