How to Get an Outline and Bibliography in PowerPoint

Create an outline to provide your audience with an orderly list of main topics to follow as they view your presentation. PowerPoint 2010 allows you to format each level of your outline with a numbering style. Word 2010 produces a form for your source data and converts your data to a bibliography for pasting into a PowerPoint slide. Before you format your work, ask your publisher or instructor what style should be used for the bibliography, such as APA Fifth Edition or MLA Seventh Edition.

Outline

Open your presentation in PowerPoint.

Look for the tabs labeled Slides and Outline in the left pane. If you don’t see the tabs or tab labels, click and drag the line separating the left pane from the main pane until you can see the tabs. Click the “Outline” tab.

In the left pane, the slides should be listed in numerical order. In the main pane, the first slide should be in view. If titles were given to each slide in the presentation, the title for each slide will appear next to the corresponding slide number and slide icon in the left pane. If you would simply like to print this outline for your audience, click “File,” select “Print,” click the down arrow in the box that reads Full Page Slides, select “Outline,” make sure the preview looks correct and click the “Print” button.

If you would like to include an outline on a slide within the PowerPoint presentation, start by opening a new document in Word.

Click the “Home” tab and choose a numbering format using the Numbering drop-down list in the Paragraph group (for example, I.II.III.). Type an outline for your presentation based on each section and slide within the presentation. You can, for example, use a Roman numeral format for sections headers and then indent and use cardinal numbers for the slides within sections, or you can simply create a numbered list of slides.

Click and drag to select the outline and then press “Ctrl-C” to copy this text.

Open your PowerPoint presentation.

Click the “Home” tab and select “Title and Content” from the New Slide drop-down list.

Type a title for the slide (such as “Outline”) in the slide’s title box.

In the slide’s text box, press “Ctrl-V” to paste the Word text into the slide. Use the tools in the Font and Paragraph groups of the Home tab if you need to change the format of the text.

In the left pane, click and drag the slide to the position where you want it to appear within the presentation.

In the left pane, click and drag the slide to the position where you want it to appear within the presentation.

Save your presentation.

Bibliography

Open a new Word document and click the “References” tab on the ribbon.

Click the “Style” arrow in the Citations & Bibliography group to open the list and click your selection. Examples include "Chicago Fifteenth Edition" and "MLA Seventh Edition."

Click the “Insert Citation” button and select “Add New Source” to open the form on the dialog box.

Click to select the item in the Type of Source drop-down list. Enter the data on the form and click “OK” to close the dialog box.

Click in the Word document where you want to insert the bibliography. Click the “Bibliography” button in the Citations & Bibliography group and then click “Insert Bibliography.”

Click and drag to select the bibliography and then press “Ctrl-C” to copy this text.

Open your PowerPoint presentation, click the “Home” tab and select “Title and Content” from the New Slide drop-down list.

Type a title for the slide (such as “Bibliography”) in the slide’s title box.

In the slide’s text box, press “Ctrl-V” to paste the Word text into the slide. If the bibliography displays as a bulleted list, right-click the text, mouse over “Bullets” and click “None” to remove the bullets.

In the left pane, click and drag the slide to the position where you want it to appear within the presentation.

Save your presentation.