How to Do Sequential Numbering in PowerPoint

By Aksana Nikolai

Using Microsoft PowerPoint’s numerous formatting tools can significantly improve the quality of your business presentation. Sequentially numbered lists can help you more effectively organize the information on a slide. In addition to illustrating the required order of list items, a numbered list can help you visually break up large chunks of information, making it easier for your audience members to identify key points as you speak. Creating a numbered list in PowerPoint requires only a few clicks.

Click within a text box on a PowerPoint slide. If the slide’s layout does not include a text box, click the “Insert” tab and click “Text Box.” Drag your cursor to draw a text box on the desired part on the slide.

Click the "Home" tab and click the “Numbering” drop-down menu (marked with an icon of a numbered list).

Click the numbering style you want to use so that the number “1” automatically appears within the text box you selected.

Enter the information for the first item in the numbered list and press “Enter.”

Repeat Step 4 to add more items to the numbered list.


Hover your cursor over a numbering style within the “Numbering” menu to generate a preview of that style applied to your slide.