How to Do an Appendix in PowerPoint
By Filonia LeChat
An opera may not be over until the fat lady sings, but in your day-to-day business, a Microsoft PowerPoint presentation may not be complete until an appendix signals it is. Your slideshow appendix can give your workers or clients a place to obtain further information about what they just viewed, or you can provide a list of credits for the data you've presented or just include a few more morsels of detail. Setting up an appendix in PowerPoint is very similar to what you’ve already done to complete the presentation, but you’ve got options to do a little more within the slide or slides.
Start PowerPoint and open the presentation to receive the appendix. Scroll to the last slide in the slide deck that runs down the left side of the work area. Right-click the slide and select “New Slide” from the menu.
Click into the “Click to add title” text box at the top of the new slide and type “Appendix” or some other appendix title of your choosing.
Click into the main text box area of the slide, which starts with a “Click to add text” bullet.
Type the first appendix item, which may be the author with the last name that appears first in your alphabetical list or a tip that relates to a piece of information earliest in your slideshow.
Press the “Enter” key. This drops you to the next line, which is also bulleted. Type the next piece of appendix information.
Continue until all appendix information is included on the slide.
Make adjustments to the appendix header and text box appearance by clicking on the "Home" tab. This text will take its appearance from the slides already in the slide show, but you can make the appendix stand out by changing the font, making it a new color, playing around with the justification or alignment, and adding bold or shadow. This is optional.
Add an element of interactivity to your appendix if desired. Highlight one of the bullets or a word, phrase or section. Right-click the highlight and choose “Hyperlink.” When the “Insert Hyperlink” window opens, click the “Place in This Document” slide on the left side “Link to” section. Click a slide, such as whichever slide the appendix text is referencing. That slide shows in the “Slide Preview” window. Click the “OK” button. The appendix text is now blue and underlined, symbolizing a hyperlink. You can apply as many hyperlinks to different slides as you like in the appendix. This is optional.
Click the "File" tab and select “Save As.” To overwrite your original presentation, saving it only with the appendix in place, click the “Save” button. To keep a copy of the original without the appendix, give the file a new name and click “Save.”
PowerPoint will automatically adjust the appendix text size to fit the single slide. This may result in very small type if your appendix is large. One way to prevent this is to add more slides. Right-click the appendix slide in the slide deck and choose “Duplicate Slide.” When the duplicated slide appears, erase the copied appendix text in the main text box and type over it with the additional text. Add as many slides as needed.
Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.