How to Do a Newspaper on PowerPoint

By Darrin Koltow

Creating a newspaper in PowerPoint asserts the gravity of your presentation's content in a lighthearted way, which can help you create a personal touch that endears your company to partners and customers. A newspaper format can also create a context for highly engaging content. A newspaper creates an expectation of purely static content. As such, any animations you apply will double their usual impact. You can create a newspaper in PowerPoint by using text boxes to insert a title and story content. Illustrate news stories with the program's Insert Picture command.

Create a new PowerPoint presentation and then click in the top text box of the current slide. Click the "Times New Roman" font or another serif font from the Home tab's Font control; then type in the title for your newspaper.

Right-click the title's border and then click "Format." Click the "Line Color" category and then click the "Solid Line" option to darken the title's border. Close the dialog box and then drag the title's text box to the top of the slide.

Click the Insert tab's "Text Box" command; then click and drag to draw a text box below the title box's left edge. Type today's date in a format like "Monday, October 31, 2012."

Create a text box under the date's text box and then click a sans-serif font like Arial from the Home tab's Font control. Type your first story's headline.

Create a text box whose top is under the first story's headline, whose left and right sides nearly touch the slide's left and right sides, and whose bottom nearly reaches the slide's bottom. This text box will hold the prose of your first story.

Right-click the text box and click "Format"; then click the "Text box" category. Click the "Columns" button and then enter "3" in the Number control to specify three text columns. Type your first story's text in the text box. PowerPoint automatically formats the text into three columns.

Click the Insert tab's "Picture" button and then select the first story's graphic from your PC. Click and drag the graphic's handles to position the graphic at the start of the story's text box. This action hides the start of the story's text.

Click the start of the story's text box and then enter empty carriage returns until the first word of the story appears below the graphic. This action reveals the text hidden by the graphic. PowerPoint cannot wrap text to images as Word and Publisher can.

Create a text box above the title's left edge and then click the Insert tab's "Slide Number" button to insert a page number that updates automatically.

Right-click the first slide's thumbnail in the Slides pane and then click "Duplicate" to make a copy of the newspaper's first page. Click the title text box and then press the "Delete" key to delete it. Click one of the top sizing controls on the three-columned text box and then drag to extend the top until it nearly reaches the slide's top.

Select the text in the three-columned text box, then type or paste the prose for your second story. Insert the second story's graphic just as you did the first story's graphic and then create the newspaper's remaining pages as you created the second page.


Play with formatting and spacing to help perfect your layout.


Information in this article applies to PowerPoint 2010. It may vary slightly or significantly with other versions or products.