How to Delete Entries in Quickbooks

By Adrian Grahams

Remove incorrect QuickBooks list entries as soon as you spot the mistake.
i Jupiterimages/ Images

Incorrect entries in QuickBooks business accounts software can cause problems when you try to balance your books or access customer, supplier or employee information. QuickBooks lets you delete entries from your accounts and other lists as long as the entry hasn't been used by another transaction. If you've left it too late and the incorrect entry has already been used in another transaction, QuickBooks recommends hiding the item as an alternative method of removing an entry from a list.

Delete a QuickBooks List Entry

Select the "Lists" tab in the QuickBooks main menu, and then choose from the drop-down menu the list that contains the entry you want to delete. Some examples include the Chart of Accounts, Customer and Vendor Profile List or Item List.

Click the entry you want to remove in the open list. Ensure that you single-click rather than double-click the entry to avoid opening the edit dialog window.

Select "Edit" in the menu, and then click the "Delete [List Name]" option. QuickBooks deletes the selected entry from the list. Choose "Save Changes" followed by "Close" to store your changes and exit the list.

Hide a QuickBooks Entry

Select "Lists" in the main menu, and open the list that contains the entry you want to hide.

Double-click the entry in the open list to launch the Edit dialog window.

Click to select the "[List name] is inactive" checkbox. Click the "OK" button to save your changes. QuickBooks hides the entry in the list.


The only time you can reverse a deleted entry is immediately after you delete the item. If you accidentally delete the wrong item, select "Undo Delete" from the Edit menu.

QuickBooks only allows you to delete entries one at a time; you can't remove multiple entries or an entire list all at once.


The information in this article applies to QuickBooks 2013. It may differ slightly or significantly with other versions of the program.