How to Delete Address Information From Emails for Printing

By Jack Gerard

Email addresses should be removed from printed emails to prevent them from being shared.
i dun cat - printer image by Maria Brzostowska from

Most email programs feature the option to print emails that you have received, and even web-based email clients generally allow you to use your web browser's "Print" function to print your messages. Unfortunately, the majority of these printing options will print everything that is included in the email--even sender and recipient addresses that you may wish to keep private. It isn't difficult to remove this information from emails before printing, however, all that is required is a word processor or text editor of your choice.

Open the email that you wish to print using your email program or a web-based mail client.

Click the "Forward" button or link. The email program will load the message in the body of a new email, with the original address information contained at the top of the message.

Make sure that the text cursor is in the email text field (as opposed to the "To:" address field) and press "Ctrl" and "A" on your keyboard to select all of the email's contents.

Press "Ctrl" and "C" on your keyboard to copy the email to your computer's memory.

Launch the word processor or text editor of your choice. Once it is open, click in the body of the new document and press "Ctrl" and "V" on your keyboard to paste the copied email into the current document.

Edit the document to remove the email addresses, then open the "File" menu and select "Print" to print the edited email.


This method can be used to remove names or other information from the body of the email as well.