How to Create Process Flows in PowerPoint
By Kathryn Hatashita-Lee
Microsoft PowerPoint 2013 contains time-saving templates that help you illustrate process flows in your slide presentation. Combine PowerPoint’s SmartArt graphics and your text to show sequences, tasks and workflow. Examples of process graphics include basic timeline, equation, tab list and upward arrow. You can start with a process graphic and then add text. You can also convert a bulleted list on your slide to a SmartArt graphic.
Insert a Process Graphic
Open the PowerPoint presentation, click the “View” tab and then click the “Normal” button in the Presentation Views group to display the command ribbon and slide pane. You can also click the “Normal” button in the status bar.
Navigate to the slide where you want to insert the process graphic and then click this slide.
Click the “Insert” tab on the command ribbon and then click the “SmartArt” button in the Illustrations group to open the Choose a SmartArt Graphic dialog box. A gallery of thumbnails of graphics displays in the scrolling pane.
Click the “Process” tab in the left pane to preview the process graphics in the scrolling pane.
Click the preferred thumbnail to preview in the right pane and then click the “OK” button to close the dialog box and insert the process graphic in the slide. The SmartArt Tools ribbon displays the Design and Format tabs.
Modify the appearance of the process graphics by clicking the graphic and then clicking the preferred ribbon commands. For example, click the “Design” tab on the SmartArt Tools ribbon and then click the “Larger” button in the Shapes group.
Click the “[Text]” field on the slide layout and then type the text. You can also type the text in the “Type your text here” pane displayed to the left. If this text pane is hidden, click the arrow on the left side of the graphic frame to expand.
Convert Bulleted Text to a Process Graphic
Open the PowerPoint presentation, navigate to the slide containing the bulleted list and then click and drag to select this list.
Click the “Home” tab, click the “Convert to SmartArt Graphic” button in the Paragraph group to open the list of options and then click the “More SmartArt Graphics” option to open the Choose a SmartArt Graphic dialog box.
Click the “Process” tab in the left pane to display the gallery of thumbnails of process graphics.
Click the preferred thumbnail to preview in the right pane and then click the “OK” button to close the dialog box. The highlighted bulleted list will convert to the process graphic.
Edit your slides with the SmartArt Tools commands. You can also right-click the graphic to display a list of editing options.
Certain layouts accessed by clicking the Home tab’s “Layout” button display a SmartArt button in the slide’s placeholder. This time-saving button means you do not need to access the ribbon commands to insert the SmartArt graphic. The Title and Content layout contains this SmartArt button, for example. Click the “Insert a SmartArt Graphic” button to open the dialog box. Click the “Process” tab to display the gallery of thumbnails, click the preferred thumbnail and then click the “OK” button on the dialog box to insert the graphic on the slide.