How to Copy Your Printer Settings to Another Computer
By Ruri Ranbe
Businesses can export device settings to streamline the set up and management of new workstations. Instead of manually configuring a printer on each computer in an office, administrators can store the device properties in a data, or DAT, file and then import the file onto the appropriate PC. To create the DAT file, run PrintUI -- an executable that enables users to perform administrative functions on printing devices via command line -- in Command Prompt.
Log on to the computer from which you want to copy the printer configuration. Press "Windows-X" to open a pop-up window and select "Command Prompt (Admin)" from the menu.
Click "Yes," when prompted. Input "cd\" (minus the quotes) into the console and then press "Enter" to go to the C: drive.
Input "cd [Folder]" (minus the quotes) into the console to designate where to save the settings. Replace "[Folder]" with the full file path of the directory (e.g., "C:\Users\Me\Documents\") and then press "Enter."
Input the following into Command Prompt to export the printer settings to file:
printui.exe /Ss /n "[Printer]" /a "[File].dat"
Replace "[Printer]" with the name of the model and "[File]" with the preferred file name. Press "Enter" to create the DAT file.
Press "Windows-X" and select "File Explorer." Navigate to the folder containing the settings file.
Drag and drop the DAT file onto the network share or portable drive, or burn the file to disc.
Sign on to the other computer. Open File Explorer and transfer the file to the appropriate folder on the PC.
Open an elevated Command Prompt and navigate to the folder using the same instructions as above.
Input the following into the console:
printui.exe /Sr /n "[Printer]" /a "[File].dat"
Press "Enter" to import the printer settings.
To find the name of the printer, press "Windows-X," select "Control Panel" and then click "View Devices and Printers." Right-click the device, select "Printer Properties" from the context menu and review the information on the General tab to find the name of the printer.
Ruri Ranbe has been working as a writer since 2008. She received an A.A. in English literature from Valencia College and is completing a B.S. in computer science at the University of Central Florida. Ranbe also has more than six years of professional information-technology experience, specializing in computer architecture, operating systems, networking, server administration, virtualization and Web design.