How to Copy a Table From Word to PowerPoint
By Kathryn Hatashita-Lee
Microsoft Office 2013 allows you to transfer table data between different programs, such as copying a table saved in a Word document and then pasting in a PowerPoint slide presentation. This copy and paste process saves you valuable time otherwise lost in preparing a duplicate table from scratch. The Word table converts to a colored table in PowerPoint by default. PowerPoint’s Table Tools ribbon will help you edit and present your data for your clients' analysis.
Ribbon Commands
Open the Word document that contains the table you want to copy and then click in the table. The Table Tools ribbon will display.
Click the “Layout” tab in the Table Tools ribbon, click the “Select” button in the Table group to display a list of options and then click “Select Table” to highlight the whole table.
Click the “Home” tab and then click the “Copy” button in the Clipboard group to copy the table data to the clipboard.
Open the PowerPoint presentation, click the “View” tab and then click the “Normal” button to display the command ribbon and the slide pane.
Click in the PowerPoint slide where you want to paste the Word table, click the “Home” tab on the PowerPoint ribbon and then click the “Paste” button in the Clipboard group to insert the Word table.
Edit the table with the PowerPoint commands. For example, to change the table’s color, click in the table, click the “Design” tab on the Table Tools ribbon and then click a preferred color scheme in the Table Styles gallery to apply.
Keyboard Shortcuts
Open the Word document that contains the table you want to copy.
Click and drag the table’s cells to select.
Press the “Ctrl-C” keys on your keyboard to copy this table.
Open the PowerPoint presentation, navigate to the slide, and then click the “Normal” button on the status bar. The command ribbon and slide pane will display.
Click in the slide where you want to insert the Word table.
Press the “Ctrl-V” keys on your keyboard to paste the Word table in the PowerPoint slide. The Table Tools ribbon displays the Design and Layout tabs.
Edit the table by clicking the PowerPoint commands. For example, click or double-click a table cell to display a small font toolbar, and then click the preferred font size or align button.
Tips
If the PowerPoint Table Tools ribbon is not visible in Normal view, click in the table to display this ribbon with the Design and Layout tables.
To move the table on the slide, click in the table, and then move the pointer or cursor toward the table border until the pointer converts to four outward arrows. Click and drag the table on the slide, and then release the mouse button to set the table's new position.
To resize the table, click and drag the table border’s sizing handles to change the table’s dimensions on the slide.