How to Connect a Workgroup PC to a Domain Printer

By Daniel Hatter

Workgroups are very different than domains in how they function. In a workgroup, user accounts work on only one PC and administrators manage settings on a PC-by-PC basis. In a domain, user accounts work on all PCs and network administrators can manage settings for an entire group of PCs at once. To connect a workgroup PC to a domain printer, the PC must be in the same network as the domain -- i.e., connected to one of the routers or access points the domain uses -- and the printer has to be shared.

Log on to a domain PC as an administrator and open the "Devices and Printers" folder. In Windows 8, access the Search charm, type "Devices and Printers" into the box and press "Enter." In Windows 7, open the Start menu and click "Devices and Printers."

Right-click or press and hold on on the domain printer you'd like to share and select "Printer properties." Open the "Sharing" tab, check the "Share this printer" check box and then select "Apply" and then "OK." Log out of the domain PC.

Log on to your workgroup PC with an administrator account and open the "Devices and Printers" folder. Click or tap the "Add a printer" button and click the "Add a network, wireless or Bluetooth printer" option.

Click "Next" to search for network printers and select the domain printer when it appears in the list of results. Choose "Next" and follow the remaining onscreen prompts to complete the printer connection.