How to Connect a Copy Machine to a LAN

By Jeff Grundy

Many modern copy machines double as network printers.
i Siri Stafford/Digital Vision/Getty Images

Sharing printers on a network can help reduce costs for your business as well as free up space in the office. Nevertheless, you may have to wait to use a shared printer if others on the network are busy using it. If you have a relatively modern copier and it has Ethernet port, you can use it a high-quality laser printer on the network. Connecting a copier to a local area network is relatively straightforward and requires no more than an extra RJ-45 cable and the router you already use for the LAN.

Go to one of the computer connected to the same router as the copy machine. Press the "Windows+I" keys, and then click "Control Panel."

Click "System and Security," and then click "System." Note the "Workgroup" name in the "Computer name, domain, and workgroup settings" section of the System window.

Power off the copy machine.

Connect the RJ-45 cable to the "LAN" or "Network" port on the rear of the copy machine. Connect the other end of the cable to an empty network port on the router.

Power on the copier. Press the "Menu," "Settings," checkmark or other appropriate key on the control panel face of the copier to access the settings menu. Use the arrow keys on the control panel to navigate to the "Network," "IP Settings" or other similar settings submenu selection. Press the "OK" or "Enter" key to access the appropriate network settings submenu.

Scroll-down to the "IP Settings," "DHCP" or other similar settings option, and then press the "Enter" or "OK" key. Select the "DHCP," "Automatic IP" or "Dynamic IP" option, and then press "OK" or "Enter."

Scroll down to the "Workgroup," "Network Name" or other similar menu setting, and then press "OK" or "Enter." Use the dial pad or arrow keys on the face of the control panel to enter the Workgroup name you retrieved from the computer connected to the router. Press "OK" or "Enter" to save the settings.

Go to one of the computers connected to the router. Insert the installation disc for the copier into the optical driver and wait a few seconds for the setup wizard to open. Click the "Install Printer Driver" or other similarly named button or link in the setup wizard window.

Follow the prompts to install the printer driver on the computer. If prompted to selection a connection method during the installation process, select the "LAN" or "Network" option and continue installing the driver. Restart the computer if prompted to do so.

Open Control Panel, and then click "View devices and printers" under the Hardware and Sound header. Right-click the device name of the copier in the "Printers" section, and then click "Printer Properties. Click the "Print Test Page" button to print a test page on the copier.

Install the printer software for the copier on other computers connected to the network. Print test pages on all of the machines to ensure that the computers have an active network connection to the printer.

Items you will need

  • RJ-45 Ethernet cable

  • Copier software installation disc