How to Check Toner Levels in Canon Laser Printers

By Nathan McGinty

When you're running a small business, the amount of paperwork you generate can sometimes be overwhelming. That's why it's important that you keep an eye on your printer ink levels so you don't get caught short. You can check the toner levels in Canon laser printers by using the built-in printer maintenance software included. This software can be accessed through the Printers screen in the Windows Control Panel.

Log in to your computer with the Administrator username and password or as a user with administrative privileges.

Click the Start button in the lower left-hand corner of the screen. Select "Control Panel" on the right-hand side of the menu that appears.

Click on the "Devices and Printers" icon. Depending on how your computer is set up, (for example, a Windows 7 machine with the icons set to a "Category" view), you may need to click on the "Hardware and Sound" icon and then the "Devices and Printers" icon instead.

Locate the icon for your model of Canon printer and click to open. Click the "Printer" menu. Select "Properties" from the drop-down menu.

Select the "Maintenance" tab and click the "View Printer Status" button to bring up the toner level menu. Canon uses two different symbols to communicate the toner levels. The "!" symbol means that the toner cartridge is nearing empty and should be replaced as soon as possible. The "X" symbol means that the cartridge is dry and needs to be replaced at once.