How to Add Petty Cash Receipts to QuickBooks

By Tricia Goss

It's not always practical to pay for small purchases with a check or credit card. When you buy something using money from your petty cash or cash drawer, you can still record these expenditures in QuickBooks so you can track spending and connect purchases to the proper accounts. Once you set up a petty cash account, entering receipts is fast and straightforward.

Select the "Lists" menu and choose "Chart of Accounts." Click the "Account" drop down and click "New." Select "Bank" and click "Continue."

Enter a name for the account into the Account field, such as "Petty Cash" or "Cash Drawer." Choose "0" for the opening balance and select the current date in the As Of field. Click "Save & Close."

Select the "Lists" menu and choose "Chart of Accounts." Choose the petty cash account you created.

Enter a payee, if desired, or leave the field blank if you do not need to track this information. Enter the receipt amount in the Payment column and press the "Tab" key to move to the next line.

Select the "Account" drop down and choose the expense account with which you want to associate the purchase. Click "Splits" if you need to split the amount between accounts. Click "Record."


Information in this article applies to QuickBooks Desktop 2013. It may vary slightly or significantly with other versions or products.