How to Add Endnotes & Citations to PowerPoint
By Anni Martin
Using statistics and facts in your business presentation can make your communication more credible and engaging. Indicating your source material establishes that you are not just sharing home-grown opinions. On the contrary, it illustrates that you have done research and shown attention to detail. For your citations, you can use styles such as Harvard Business School, Modern Language Association (MLA) or American Psychological Association (APA), depending on your business. Unlike word processing programs, Microsoft PowerPoint 2010 does not help you format your end notes or citations, so you have to do them manually.
Create Citation Numbers
Open your PowerPoint presentation or create a new one.
For each quote or fact included in the presentation from another source, type a number at the end of the sentence. Start with the first quote or fact; at the end of the sentence, type the number “1.”
Use your mouse to select the number “1” so that it’s highlighted.
Click the “Home” tab and then, in the Font group, click the dialog box launcher (the small icon in the bottom left corner of the group).
In the Font dialog box, click the “Superscript” check box under Effects to raise the number for a citation and click “OK.”
Create Endnotes and Hanging Indents
Open PowerPoint and move to the end of your presentation. Click the “Home” tab, click the “New Slide” drop-down arrow in the Slides group, and select “Title and Content” for the layout of your slide.
Type “End Notes” in the title area of the slide. The type of indent you need for your end note depends on which style you are using. Some citations call for a hanging indent where the first line of the citation is flush to the left and the line underneath is indented.
Click in the “Contents” area of the slide. Click on the “Home” tab, and then click the “Bullets” button in the Paragraph group to remove the bullet from the Content area of the slide.
Type “1” and use your mouse to select the number “1” so that it’s highlighted.
Click the “Home” tab and then, in the Font group, click the dialog box launcher (the small icon in the bottom left corner of the group).
In the Font dialog box, click the “Superscript” check box under Effects to raise the number for a citation and click “OK.”
Type the end notes source information following the style you are using for your business.
Repeat all of the above steps for each end note and citation in your presentation.
Save your PowerPoint presentation.
Tips
According to Microsoft, PowerPoint automatically begins to configure your superscript numbers with sequencing positions such as 21st, 22nd and 23rd. You can change the setting so PowerPoint will not do this so your citations will not reflect sequencing. Click the “File” tab, and then click “Options.” Click “Proofing” in the PowerPoint Options dialog box, and then click “AutoCorrect Options.” Click the “AutoFormat As You Type” tab, and then click the “Ordinals (1st) with Superscript” check box to clear the selection. Click “OK” and then “OK” again to get back to your PowerPoint slide.
Warnings
End notes and citations can be added in other versions of PowerPoint, although the instructions may vary slightly.
References
Resources
Writer Bio
Translating technical jargon into everyday English is one of Anni Martin’s specialties. She is an educator and writer who spent over 13 years teaching and creating documentation at the University of Missouri. She holds a Master’s Degree in educational technology as well as Bachelor’s degrees in journalism and political science from the University of Missouri.