How to Fax From Microsoft Outlook Email

By Darla Ferrara

Updated February 09, 2017

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Faxing allows computer users to send a standard fax document to a machine via their email program. Microsoft Outlook provided faxing as an integrated service prior to the release of Outlook 2007. The newer versions require the use a fax service in conjunction with the Outlook software. Some companies still rely on fax documents, so the ability to fax directly from your computer has obvious advantages, one of which is eliminating the need for a separate fax machine. Faxing from Outlook, regardless of the version you use, is as straightforward as sending an email.

Outlook 2003

Obtain a fax number if you do not already have one. You must use a fax service or have a fax modem installed in your computer.

Open a new email message on Outlook. Click on “File” and select “New” then “Fax.”

Enter the required data, such as fax recipient and the number you are faxing to.

Fill in the remaining information just like a normal email communication. The "To," "From" and "Subject" lines and the message appear on the fax cover page.

Click on “Send” to complete the fax.

Outlook 2007

Register with a fax service, such as Interfax. Follow the instructions provided by the service for installation.

Open a new email message. Click on the “New Mail” icon at the top of the screen.

Move to the “To:” field on the message screen. Type in the recipient’s number with a country code. For instances, if you are sending a fax to Kissimmee, Florida, you might type 0014075551414; begin each number with 00 or a plus sign.

Enter the remaining information and click "Send."

Items you will need

  • Fax modem

  • Fax service


There will be a charge for faxing in either version.