How to Create Mailing Labels Using Microsoft Works

By Editorial Team

Updated December 10, 2019

If you want to make your next mass mailing a breeze, use a simple program like Microsoft Works to create and print your labels.

Make sure the database you use to create your labels is up to date. The only way you can print multiple labels with different information is to merge information in your database with the Works label function.

Open Works, then open a new document.

Click Labels on the Tools menu. Select the Labels option to create labels with different information on each label. Click on the Label Size tab to choose the size of your label.

Click on the Database tab to indicate which database you will be using to create your labels.

Click on the Recipients tab to choose the database records you want to use.

Click on the Label Layout tab to choose the database fields you want to use and to further define the appearance of your labels.

Click the Printing tab to select printing options.

Click Preview to see how your labels will look. If they are not correct, double-check the previous steps.

Click 'Test' to print a test sheet of your labels. Again, if the labels do not look right, repeat the previous steps and continue to run test pages until your labels look like you want them to.

Load the appropriate number of labels into your printer and print the labels.


You can also use the label function of Works to print file folder labels, name tags or any other kind of label. Just be sure to choose the appropriate label size in the Label Size option If you get confused at any point in the process, click on the question mark in the upper-right corner of the dialog box and then click an option. Use the Printing option to adjust your setting so that you can begin printing labels on a part of the page other than the top row of labels. This comes in handy if you're using a page only partially filled with labels.

Items you will need

  • Printers

  • Computers