How to Create a Chart in Word

by Filonia LeChat

Microsoft Word lets you create charts the same way you would in the Suite's Excel spreadsheet program, without ever having to open Excel. With a few clicks, add charts to back up your data or create an entire Word document of charts alone.

Open Microsoft Word. To add a chart to an exciting Word document, click the "File" tab, click "Open" and browse to the document. Double-click it and it opens in a new Word window.

Click the "Insert" tab at the top of the screen. Click the "Chart" button in the middle of the ribbon/toolbar to open the "Insert Chart" window.

Scroll through the chart types, such as pie charts, line graphs and bar charts. Click the "OK" button. Within a few moments, a pop-up Excel spreadsheet window opens, with placeholder chart data.

Click into the title of the chart, which defaults to "Sales," in cell B1. Type directly over it with the name of your chart, such as "Hours." For an unnamed chart, click into the cell and delete the placeholder title.

Click into column A's chart headers, which default into "1st Qtr" through "4th Qtr." Type directly into the cells, such as A2, to give new headers, such as "Bills" or "Chores."

Click into the placeholder numbers in column B, replacing them with your own. This will serve as the measure point for the chart, such as the size of the pie pieced in a pie chart.

Click the red "X" in the corner of the Excel window to close the Excel spreadsheet and return to Word, with your chart updated with all of the changes.

Change any color of the chart, which Word automatically fills in, by clicking the chart and hovering your cursor over the options in the "Chart Styles" section of the ribbon/toolbar at the top of the screen. Commit to a color change by clicking the color group.

Click the "File" tab, click "Save As" and type a new name for the Word document if you opened an existing one. Name the file if you created a new one and save it to your computer.

About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

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Photo Credits

  • photo_camera pie chart 42 image by chrisharvey from Fotolia.com