How to Copy & Transfer Outlook Email Archives

by Anthony Smith

Microsoft Outlook is the world's leading email software interface. It is sometimes necessary to transfer the archived files of email exchanges to a new computer or copy them for backup purposes. This is an important but easy process.

Step 1

Open your Microsoft Outlook program and click on "File" in the upper left-hand corner of the screen.

Step 2

Select "Archive" from the drop-down menu that appears. A separate window titled "Archive" will appear on the screen.

Step 3

Determine the location and name of the Outlook archive file by looking for the area labeled "Archive File" near the bottom of the window. Record the name and location of the file that is specified (it will have a file extension of .pst).

Step 4

Minimize the Outlook window. Using the file name and location information you gathered, locate and open the folder containing the Outlook archive file.

Select the file and copy it to any folder or memory storage device.


  • These steps also offer an easy way to backup and store Outlook archive files for safekeeping in the event of a computer crash. Copy the archived files to a removable flash drive or similar.


Photo Credits


About the Author

Anthony Smith began writing for Demand Studios in May of 2009 and has since written over 1400 articles for them. He also writes for "The College Baseball Newsletter." He attended the University of New Mexico, and has more than 25 years of experience in the business world.

More Articles