How to Copy Outlook Email to Disc
By Sam N. Austin
Microsoft recommends backing up email regularly. One method using Microsoft Outlook 2003 is to create a PST file containing a copy of all your emails. You can then copy the PST file with all your Outlook email to compact disc.
From the File menu in Microsoft Outlook, select "Import and Export." Select "Export to a file," and then click "Next." In the Export to a File window, click "Personal Folder File (PST)," and then click "Next."
In the Export Personal Folders window, confirm that the "Personal Folders" tree is highlighted and check the box next to "Include Sub-Folders" to ensure that all information in Microsoft Outlook will be copied. Then click "Next."
In the Export Personal Folders window, click "Browse" to select the location where the PST file will be saved, and then click "Finish." This opens a Create Microsoft Personal Folders window.
In the Create Microsoft Personal Folders window, you may enter a name for your PST file, choose to encrypt it or set a password for it. When you have finished, press "OK." This finishes the process of creating the PST file. Use your CD-burning software now to copy the PST file. You'll now have a complete copy of all your Outlook email backed up on a CD.
- Storage space on a CD is limited to 650 MB. If your PST file is larger than that, use the CD-spanning option on your CD-burning software.
Sam N. Austin began writing professionally in 1990, and has held executive and creative positions at Microsoft, Dell and numerous advertising agencies. Austin writes on health and well-being as well as linguistics and international travel, business, management and emerging technologies. He holds a Bachelor of Arts in French from the University of Texas where he is a Master of Arts candidate in Romance linguistics.